8+ Best Notion Template for Project Management (Updated Jan 2024)

Discover the best Notion templates for project management for 2023. From the Ultimate Productivity System to Mint OS, these templates will streamline your workflow and boost your productivity.
Minimalist Avatar of Blog Author Giorgia Dalla Valle
Giorgia Dalla Valle
February 15, 2024

Explore the best Project Management Notion Template

Project management might sound fancy, but it's basically the art of getting stuff done. Whether you're running a small team or juggling a bunch of tasks, having the right tools can make your life a whole lot easier.

Long gone are the times when we needed to track everything by hand or juggle between multiple apps to stay on top of our projects and tasks. Now we have Notion, a super flexible and powerful workspace that can help you manage your projects like a pro.

Project management is all about planning, organizing, and actually doing stuff without going crazy. It means setting clear goals, figuring out who's doing what, and making sure everything stays on track. But as projects get more complicated, we need smarter tools to keep up.

A well-designed Notion template can help you track your projects and actually get them done. In this blog post, I'm going to dive into the world of project management and show you how Notion's templates can make your life simpler.

Let’s dive in.

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Best Project Management Template for Notion

Ultimate Productivity System

Ultimate Productivity System Notion Template for Project Management

Ultimate Productivity system is a comprehensive, all-in-one system designed to overcome procrastination, master time management, and achieve your goals.

What’s Included

Dashboard: Minimalist dashboard that eliminates distractions, providing quick access to your most important tasks.

Inbox: Empty your mind quickly without the friction of sorting your ideas. Drop tasks, ideas, projects, and goals into the inbox and process them later.

Goal Setting: Achieving your goals starts with setting achievable goals and tracking them. Setting SMART goals is easy with this system.

Project Manager: Break down your goals into projects, and projects into tasks. Track projects by status, and organize everything related to them (tasks, bookmarks, and notes) so you don't have to switch to a different app.

Task Manager: Powerful task management system. Connected with your project manager. Track tasks by priority with Eisenhower matrix or Priority Matrix, assign to yourself or your team. Set due date or do date, so you never miss a deadline.

Review System: The best way to increase your productivity is to reflect, assess, and optimize. With a fully integrated review system (Weekly, monthly, and yearly) that is pre-built so you can easily make adjustments to your workflow or schedule, plan in advance to boost your efficiency.

Focus Mode: A place to just focus on the task at hand. Customizable pomodoro timer, automated time tracker (with buttons) so you can track how much time each task requires, and boost efficiency. You can review your work session in the review system.

Resources: Information overload is a killer to focus. With our integrated capture system, you can organize your bookmarks and notes. The system is smart and designed to be easy to organize. Sort your resources by area (personal, work, family), by projects, or by collection. No more struggling to find important resources, everything is neatly stored and organized within Notion.

Ultimate Productivity System for Notion is a one-time purchase to regain your focus, escape the never-ending project and task overload.

Achieve more in less time, once and for all.

Template Available Here

Mint OS : Project Management Notion Template

MintOS is a project management solution designed for small businesses and freelancers. It offers a streamlined way to handle client relationships, project management, and team communication. Here's what it includes and its key features:

What's Included:

  1. Project Management Suite: A comprehensive suite that combines client management, project management, and team management functionalities into one platform.
  2. 100+ Document Templates: Ready-made document templates for various business tasks and operations, making your work more efficient.
  3. Descriptive Guide: An onboarding guide to help you customize and tailor MintOS to your specific needs.

Template Available Here

Projects and Tasks Template

Projects and Tasks Template Notion Template

The Ultimate Notion Template for Projects and Tasks is a powerful tool designed to help you efficiently manage your to-dos and projects within Notion. It's perfect for individuals looking for a highly effective productivity system, a to-do app, task manager, or project manager.

What's Included:

  1. Proven Task Management Template: This ready-to-use template provides a structured and proven task management solution. It draws inspiration from the renowned Getting Things Done (GTD) method by David Allen, known for its effectiveness in boosting productivity.

Key Features:

  1. Capture, Organize, and Prioritize: Easily capture your tasks and ideas, organize them logically, and prioritize them based on your goals and deadlines.

Template Available Here

Universal Project Management v2.0

Universal Project Management v2.0 for Notion

Univesal Project Managemenr v.20 will help you take control of your projects. It offers a centralized solution for organizing your projects, tasks, and clients efficiently. Visit the dedicated website here

Key Features:

  1. Universal Project Management: Harness the power of this Notion template to streamline your workflow and manage your projects effectively.
  2. Task Completion and Progress Tracking: Easily complete tasks by dragging and dropping them, and monitor your project's progress with at-a-glance updates.
  3. Project Timing and Budget Tracking: Keep a record of task completion times and budgets, and automatically calculate the total project time and budget for better project control.

Template Available Here

Ultimate Brain Template

Ultimate Brain Template for Notion

Ultimate Brain is a comprehensive Notion template that transforms Notion into an all-in-one second brain, simplifying the way you manage tasks, notes, and projects. It's designed to streamline your digital workspace and enhance productivity and it’s designed by Thomas Frank, a productivity youtuber.

You can see the full walkthough here.

What's Included:

  • Seamless integration of task management, note-taking, and project organization in Notion.
  • Advanced version of the "Ultimate Tasks" template with sub-tasks, recurring tasks, priority levels, and GTD-style processing.
  • Notes dashboard for capturing, organizing, and favoriting notes.
  • Project management capabilities that consolidate tasks and notes related to each project.
  • Quick Capture view for fast and easy task and note entry.

Template Available Here

Best Free Project Management Template for Notion

Free Project Manager for Notion

Free Project Manager for Notion

A free Project Manager designed to streamline your project management tasks. It offers an efficient way to plan, collaborate, and execute your projects, ensuring you stay on schedule and achieve your goals effortlessly. Plus, it's optimized for both dark and light modes for your convenience.

What's Included:

  • Project planning and task management features.
  • Collaboration tools to work seamlessly with your team.
  • Dark and light mode options for comfortable use.

Template Available Here

Free Project Managament

This free Project Management template is a tool that simplifies project planning. It's as easy as copy and paste to kickstart your next project with organized planning.

What's Included:

  • A robust Project Management template.

Key Features:

  1. Easy Setup: Quickly begin your project planning by copying and pasting our template, eliminating the need for extensive setup.
  2. Comprehensive Planning: The template provides a comprehensive set of tools for managing your project efficiently.
  3. Time-Saving: Streamline your project management process and save time on planning and organization tasks.

Template Available Here

Simple Project Manager

This simple project manager is designed to enhance your content creation process by providing a clear and organized framework. It's especially useful when managing multiple projects and adhering to a publishing schedule. The key component is a robust planning board that helps you stay organized and focused.

What's Included:

  • Project Manager
  • Publishing Roadmap
  • Social Media Scheduler

Template Available Here

Wrapping Up

To wrap up, Notion offers a variety of strong and customizable project management templates that can improve your productivity and organization. From the Ultimate Productivity System to Mint OS and Project Manager for Notion, there are choices to fit various requirements. By using these templates, you can simplify your project planning, task management, and collaboration processes. If you are not sure if Notion is the right tool to manage your project, you can give it a try with some free templates that provide a good starting point to see the potential.

Start optimizing your project management with Notion today!

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